Reminder: Employers who elect to file combined tax returns to one Tax Collection District must file the returns and remit the tax payments via electronic filing and on a monthly basis.
Electronic filing via email or magnetic media is also an acceptable method of submitting the Earned Income Tax. The file can be placed on either a floppy disk or CD-ROM and mailed to the tax office, or the file can be sent via email to email@example.com. It is strongly recommended that the files be password protected.
Electronic Filing Options
Three options are available to employers for electronically filing:
Option One is an Excel Spreadsheet, which is a predifined template for use with reporting the required EIT information.
Option Two is an electronic file exported from Payroll Software. Option Two allows for a user to chose between pipe delimited records or fixed length records.
Option Three allows for a user to file the Earned Income Taxes using the EF-W2 format. The EF-W2 format is also the format used to file the Annual Reconciliation. Please note that in order for the tax office to electronically process a file, it must be in the proper format.
Employers will continue to receive the Employer’s Quarterly Tax Returns (paper form) from the tax office unless the tax office is notified otherwise. Using the paper form is an acceptable method of filing the tax returns provided the employer has not elected to file combined returns.