Public Record Policy
The Borough follows a strict Public Records Policy to assure compliance with Act 3 of 2008, The Pennsylvania Right-to-Know Law, as amended; to provide access to public records of the Borough of State College; to preserve the integrity of the Borough’s records; and to minimize the financial impact of the residents regarding the resources utilized in the receipt and processing of public record request and the retrieval and copying of public records.
Click here to view the Borough's Public Records Policy
Fees associated with obtaining public records are established each year in the Schedule of Fees and Charges adopted in the Annual Budget. The most up to date Schedule of Fees and Charges can be found in Fee Schedule provided as Appendix B in the 2015 Annual Operating Budget and are duplicated below for your convenience.
|General Administration Documents|
|General copies of preprinted or other materials||$0.25 per page, ($0.50 color)|
|Crash Reconstruction Diagram||$5.00 plus actual cost|
|Criminal Records Check||$20.00|
|Lost/Stolen Property Statement||$10.00|
|Research Reports||$60 per hour|
|Incident Summary Letters||$50 per report|
|Crime Report Verification Letter|| $10.00
Process to Request an Open Record
If you would like to make a request for a copy of an Open Record, complete the required Open Records Request Form. Your request should then be emailed, faxed or sent to the Right to Know Officer. Submit general requests to firstname.lastname@example.org. For Police Department specific requests, please submit forms to email@example.com.
Public records are open to inspection and for duplication during normal office hours, 8:00 am to 5:00 pm, Monday through Friday, except for holidays.
Upon receipt of a request, the Right to Know Officer will:
- Note the date of receipt on the written request.
- Compute the day on which the five-day period will expire and make a notation of that date on the written request.
- Maintain an electronic or paper copy of a written request, including all documents submitted with the request until the request has been fulfilled. If the request is denied, the written request shall be maintained for 30 days or, if an appeal is filed, until a final determination is issued or the appeal is deemed denied.
Appeals should be made to the Pennsylvania Office of Open Records within 15 business days of the mailing date of the Borough's denial of a record. Appeals should be sent to the Office of Open Records, Commonwealth Keystone Building, 400 North St., 4th Floor, Harrisburg, PA 17120-0225.
For more information on what is required to appeal a decision to deny a record, visit the Pennsylvania ’s Office of Open Records’ website.
Appeals to requests for criminal police records should be made the Centre County District Attorney's office and should be sent to Stacy Parks-Miller, Centre County District Attorney, Centre County Courthouse, Room 404, Bellefonte, PA 16823-1488.
Right to Know Officer
The State College Borough Right to Know Officer is Borough Manager Thomas J. Fountaine. The Deputy Open Records Officer is Chief Thomas King. Tom Fountaine is responsible for the records of the Borough, overseeing all records in the Administration, Finance, Public Works, Health, Planning and Information Technology Departments. Chief King is responsible for the records in the Police Department.